Iowa State University

Iowa State University

Undergraduate Genetics

Common Advisor Tasks

Student records in AccessPlus

  • Log in to AccessPlus, select the "Faculty/Adviser" tab on the upper right, then the "Advising Services" link on the left.
  • Click on the "Advisee List" link on the left. A list of your advisees will appear.
  • Select the radio button for the student whose records you wish to access.
  • Select the appropriate link on the left to get information about that advisee.

Finding a student's Registration Access Number

  • Access an advisee's records in AccessPlus, choose the "Student Info" link on the left.
  • Scroll to the bottom of the page. There you will find the RAN and the registration start date for that student.
  • The student can not see the RAN number, so he or she must contact you to get this information.

Viewing a student's Degree Audit

  • Access an advisee's records in AccessPlus, choose the "Degree Audit" link on the left.
  • Click on the "Connect to ISU Degree Audit" button at the bottom of the page.
  • Your advisee's Student ID number will appear in on a box at the page the appears. Click on the "Continue" button.
  • Click the radio button next to the student's major, then the "Submit a New Audit" button at the bottom of the page.
  • On the page that appears, click the "Refresh List" button. (There may be a delay, so click it again if nothing happens.) At the bottom of the page a line will appear indicating the date and time the audit was run. On that line click the "Open Audit" button. The Degree Audit will appear.
  • The audit can be printed for review. Some advisors ask the student to run his/her own Degree Audit, print it, and bring it to the advising meeting.
  • We no longer are printing and distributing static audits. They are much harder to read; the color coded online audits are better.

Running a Degree Audit for another major

  • Use the procedure listed above, except instead of clicking the radio button next to the Genetics major, click the "What If Program" button.
  • From the drop down list that appears choose the desired major, then click the "Submit a New Audit" button at the bottom of the page.
  • On the next page click the "Refresh List" button, then the "Open Audit" button in the top line of the audit choices that appear at the bottom of the page.
  • This process shows how the student's courses would fit into another major.
  • If a student who is not your advisee is considering transferring into Genetics from another major, he or she will have to sign into AccessPlus to run the “What If” Degree Audit.
  • Advisors may only run "what if" audits for majors in their own College(s). Students can run them for any major.

Making changes to a Degree Audit

  • Advisors have considerable discretion to make changes to the courses required by the major. Sometimes courses need to be substituted or waived on a Degree Audit. For example, often students who transfer courses find that they come in as an unspecified elective rather than being counted as a specific ISU course requirement. If appropriate, the advisor may “move” that course out of the electives into a section of required courses.
  • Please note that faculty advisors cannot waive university or college requirements.
  • Slightly different procedures are used for the major in each college:

    • Liberal Arts and Sciences: Changes are now submitted through an online system. Please contact Lois Girton for information and access to that system.

    • Agriculture and Life Sciences: Advisors indicate changes on the CALS Audit Adjustment Form, available from the link on the right. Fill out the form as completely as possible, then send, or have the student bring, it to Lois Girton, 103 Bessey Hall. We'll sign and then pass it on to the College.
Drosophila chromosome

Drosophila salivary gland chromosome