Recommended Procedures for Students Called
to Active Duty
Students who are called to active duty before a semester begins should submit a copy of their orders to Registrar's Office, Attn: Tuition and Fees Area, 0460 Beardshear, Ames, IA 50011; or fax: 515-294-6773. Arrangements for loan deferments and other issues cannot be completed until a copy of the orders are on file in the Office of the Registrar.
Students who are called to active duty after a semester begins, should review the University policies and options available that are listed below.
- Receive grades or incompletes for all courses if approved by
your instructors.
- Receive administrative drops with a refund for some courses
and grades/incompletes in other courses if approved by your instructors.
- Withdraw from all current term courses with full refund of
tuition and fees.
Discuss your situation and plans with your adviser.
- If you would like to receive grades/incompletes, and if time
permits, please contact each of your instructors to work out appropriate details.
If an incomplete grade is approved, you and your instructor should complete
an Incomplete Mark (I) Report form which states "Called to Active
Duty" as the reason for the incomplete. The one-year deadline for the
automatic conversion of unresolved incompletes will not be applied in these
cases.
- If you would like to receive grades/incompletes but do not
have adequate time to contact each of your instructors, please notify the
Dean of Students Office, 1st Floor, Student Services Building,
515 294-1020. That office will act in your behalf to see that instructors
are advised of your call to active duty and your desire to receive grades/incompletes.
Your grading options as agreed upon by your instructors will be documented
for you and you will be asked to advise that office as to whether you wish
to accept the grading option or one of the other options available to you.
If administrative drops or a withdrawal are to be processed, your
adviser should initiate them. Reasons for the withdrawal/administrative drop
should clearly state "Called to Active Duty." A copy of your military orders
should be attached to the withdrawal form, or your military branch, unit, and
location must be noted on the withdrawal form. If your orders are not available
until after you leave for active duty, you should submit a copy to: Registrar's
Office, Attn: Tuition and Fees Area, 0460 Beardshear, Ames, IA 50011; or fax:
515-294-6773 when they become available.
Your decision as to which option you wish to pursue will depend upon your personal situation, the time remaining in the semester and agreements which can be made with your instructors. Contact the Office of the Registrar, 214 Enrollment Services Center (formerly Alumni Hall) (515 294-1840) to discuss your call up status and to answer any questions about the procedures to follow. Please note: These procedures do not apply to students who are fulfilling their two-week annual training.
Offices to Contact:
- Office of the Registrar, 214 Enrollment Services Center (formerly Alumni Hall), 515 294-1840, to communicate your wishes with respect to your enrollment for the upcoming term. Also, if you are receiving veteran’s benefits, please see one of the veteran’s clerks in the Office of the Registrar to inform them of your plans.
- Academic Information Technologies, 195 Durham Center 515-296-6000; solution@iastate.edu, to keep your Iowa State University Network-ID and e-mail active while on duty.
- Department of Residence, 2419 Friley Hall, 515 294-2900, if
you are living in University housing.
- Student Financial Aid Office, 0210 Beardshear Hall, Ames, IA
50011-2028, 515 294-2223, if you are receiving financial aid. If you are a
recipient of a direct loan, you should contact Direct Loans Borrower Services
at 1-800-848-0979. After you have informed Direct Loans of your situation,
please fax a copy of your orders to 1-800-848-0984. If you would prefer, the
Office of Student Financial Aid will do this for you if you provide us with
a copy of your orders.
- Dean of Students Office, 1st Floor, Student Services
Building, 515 294-1020, if you experience any problems or need assistance
in matters relating to Iowa State University.
Prepared by the Office of the Registrar, Iowa State University
December, 1990
Revised: September 21, 2001, January 2003, February 2005, August 2006, February 2008
