University Academic Advising Committee
8:30 – 10:00 a.m.
Minutes
October 8, 2009
Oak Room, Union
On-going Projects Update
* Adviser 1-4 Position Descriptions
Jane Jacobson reported on the progress of Adviser 1-4 positions. Discussion followed – question to be forwarded to HR – “is it possible to have classification lowered under this proposal?” Will host an open meeting for Adviser 1-4 and others interested (student services personnel) on Oct. 29, 3:30 in Gold Rm. Regarding proposed Professional Development Ladder, the ladder will not be implemented by HR at this time – however, good to share with College unit because it might be a useful tool in job performance. Frederickson will resend ladder to UAAC members.
* Fall Advising Summit summary
Brenda Kutz reported that Fall Advising Summit (Advising Scenarios) held Set 17 was well attended (~50 attendees). It was received so well that Advising Scenarios Part II will be hosted on Feb 11, 2010 , 3-5:00 PM in the Pioneer Room, Union. Kutz will be seeking a College sponsor for this event.
* Mentor Program
Frederickson reported that there are 15 mentor pairs participating in this fall’s program. Pairs will be sent possible topics for discussion every 2 weeks (Mentoring Moments). The program will be evaluated via a email questionnaire at the end of fall semester.
* Outstanding Adviser display
Caffrey indicated that a display case will be set up for the last two weeks in October just outside the Union Food Court which highlights advising award winners for this year. Also available on the Academic Advising webpage.
New Business
* Upcoming Professional Development opportunities
“What Works in Student Retention at Four-Year Public Colleges”, Wed, Nov. 4th from 2:30 to 3:30 PM (complimentary webinar by ACT)”
“Retaining Students in Iowa through Academic Advising”, Wed, Oct. 14 from 3:00 to 4:00 PM, Rm 2030 Morrill Hall. Hosted by the IowAAN (free webinar).
* General Business Minor 09-11
Larson shared information regarding S10 changes: SCM 301X (new) – after S10, this course will replace OSC< 320 and LSCM 360 requirements (they will no longer be offered.
* UAAC Goal Setting for 2009-10
After some discussion, the projects for the year include: Assessment of Advising, Professional Development/New Adviser Training, and International Students. Let Frederickson know if you are willing to serve on one of these work groups by no later than Oct. 14. A work group convener will be selected with the intention that each work group will meet before the next UAAC meeting.
Other projects discussed were conclusion of Adviser 1-4 position description work, reissuing F05 Adviser Survey for F10 (part of Assessment work group), and APP and adviser load (Caffrey).
GUEST PRESENTATION: Laura Doering, Associate Registrar – new procedures/regulations regarding commencement ceremonies.
Next Meeting: Nov. 12, 2009, Gold Room, Union. Open Option Task Force Report (Zunkel & Caffrey)
September 1, 2009
Oak Room, Union
Present: Cindy Frederickson, Phil Caffrey, Barbara Mack, Pat Walsh, Brenda Kutz, Connie Ringlee, Karen Zunkel, Stephanie Larson, Clayton Johnson, Sara Bender Miller, Jill Kramer, Diane Rupp, Char Hulsebus, Denise Williams, Mary Goodwin
Committee Charge & Introduction of Committee members
Upcoming Activities:
Frederickson reported upcoming activities of UAAC:
--September 10: UAAC Mentor Program kick-off breakfast. There are 15 mentor pairs. The College of LAS will sponsor this event.
--September 17: Fall 2009 Advising Summit will be held in the Cardinal Rm. A NACADA DVD of advising scenarios will be featured with discussion following each scenario.
--April 22: Spring 2010 Advising Summit will be presented by Dana Schumacher and Jane Jacobson – topic and discussion will focus on Post-Secondary Education Opportunity (PSEO) credits and the challenges that first-year students face when arriving at college with substantial amounts of college credits completed while in high school.
Academic Advising Website
Improvements and updates have been made to the ISU Academic Advising web site. Committee members are to share this new site with their advising constituencies. Hulsebus noted that students and parents are finding and utilizing the advisor@iastate.edu, email site (designed for use by advisors only). There was discussion regarding where email information requests should go to be answered. (no action taken).
Academic Advisor Position Descriptions
Frederickson reported that last year’s UAAC report regarding descriptions for Advisor 1-4 was submitted to David Holger and Carla Espinoza April 2009 (report also included a professional development ladder ). Mike Otis from Human Resources will meet with Dr. Holger on Sept. 2 to discuss this report and then UAAC will meet again with HR for “next steps”.
UAAC Goals for the 2009-2010 Academic Year
Frederickson indicated that five years had passed since completion of the last all-university Advisor Survey, and that UAAC should prepare to reissue this survey in Fall 2010. A follow-up Student Survey of Advising should also be prepared to be reissued in Spring 2011.
There was discussion of the Admission Partnership Program and the advising workload created by this program. Caffrey noted that every college handles the APP adviser assignments differently. APP and it’s impact on advising load should be placed on the UAAC agenda for the year.
Adviser Assessment was a topic from last year’s UAAC agenda and should again be added to topics to be addressed this year. It is important to assess the impact of advising in regard to meeting institutional goals as well as in work performance.
Ask your constituency issues that are important to advising/student services – we will firm up UAAC 2009-10 goals/projects at the next meeting.
Future Committee Meetings and Subcommittees
It was agreed that UAAC would meet Thursday’s from 8:30 until 10 a.m. in a meeting room at the Memorial Union – Frederickson will set up a schedule and send out soon.
Next UAAC meeting, subcommittee work will be discussed – please consider what projects are of interest to you and if you would like to serve on a subcommittee.
Academic Advisor of the Year Display
Caffrey reported that UAAC will create a display in the Union featuring each College’s Advisor of the Year. Please get your College award winner’s name to Phil ASAP.
Guest Presentation: Pete Englin, Director of Residence, and Darin Wohlgemuth, Enrollment Services
Pete Englin and Darin Wohlgemuth shared information about the new Predictive Model prepared out of the Vice Pres of Student Affairs Office. This model will be used starting Fall 09 to identify first-year students who may be at risk of not being retained. The predictive model is based on factors such as: ACT, high school gpa and rank, amount of financial aid, cultural factors, etc. At-risk students will be identified and it is suggested that extra attention and encouragement be given as these predicted students experience their first semester at ISU. Names have been provided to each College office.
The following fall dates/locations have been set for UAAC meetings --
all meetings are 8:30 to 10 AM:
Oct. 8(Th) Oak Room, Union
Nov. 12 (Th) Oak Room, Union
Dec. 10 (Th) Gold Room, Union
