Mid-Continent Space Development Conference

1997

ARTICLE I

NAME

The name of this organization shall be the Mid-Continent Space Development Conference.

ARTICLE II

PURPOSE

The purpose of the Mid-Continent Space Development Conference, hereafter referred to as MCSDC, shall be:

To promote the development and exploration of space through a variety of programs designed to educate and inspire.

ARTICLE III

MEMBERSHIP

  1. Eligibility:
    1. Any one who is interested in outer space is eligible to be a member.

ARTICLE IV

OFFICERS

  1. MCSDC officers:

    President
    Vice President
    Treasurer
    Secretary
    Publicity Chair
    Young Dreamers Program Chair
    Programming Chair
    Fundraising Chair

    These eight (8) shall constitute the Executive Board.

  2. Eligibility:
    1. The President, Vice-President, Treasurer, Secretary, Publicity Chair, Young Dreamers Program Chair, Programming Chair, and Fundraising Chair shall be elected from the MCSDC membership who have participated in MCSDC for at least one semester. In the event that no eligible member chooses to fill the vacancy, any voting member present shall be eligible to hold office.
  3. Election Process
    1. The entire election process shall occur on the second to last meeting of MCSDC each spring semester.
    2. Each position will be filled with seperate elections in the following order: President, Vice President, Treasurer, Secretary, Programming Chair, Fundraising Chair, Young Dreamers Program Chair, and Publicity Chair.
    3. Each election will follow this process:
      1. Nominations accepted
      2. All nominees given time to address the membership
      3. Voting by membership
      4. Announcements of results
    4. Voting may be by raised hand if ALL nominees in election agree, otherwise voting will be by written ballot
    5. All members nominated for executive office must be present to accept the nomination
    6. An individual may accept nominations for more than one office if not already voted into an executive position
    7. Nominees will have the opportunity to vote
    8. To be President:
      1. Nominee must have served a minimum of one year on the executive committee
      2. If there are only two nominees that have at least one year of experience on the Executive Committee, then nominations will be open to any current member
      3. The nominee must receive 2/3 of the vote by the members
  4. Removal: Officers may be removed for neglect or incompetence by a three-fourths (3/4) vote of the attending members, providing that notice was given at the meeting prior to the meeting at which the vote is taken.
  5. Executive Board vacancies:
    1. President
      1. In the event of a temporary vacancy or absence of the President, the Vice-President shall assume the duties and responsibilities of the President.
      2. In the case of a permanent absence of the President, the Vice-President shall have the option of assuming the office of President. If this option is not taken, nominations and an election shall be scheduled at the earliest possible consecutive meetings.
    2. Other Executive Board members
      1. Nominations and elections shall be held at the earliest possible consecutive meetings.
      2. In any special election, no current executive board members may be nominated.
  6. Duties of the officers:
    1. It shall be the duty of the President to preside at all meetings of the MCSDC, sign all orders and other documents of the MCSDC drawn by the Secretary or the other members, call special meetings of the MCSDC, call and preside at the Executive Board meetings, conduct the MCSDC Elections, and perform other duties necessary to the functioning of the MCSDC.
    2. It shall be the duty of the Vice-President to assume the duties of the President in the absence or at the request of the President.
    3. It shall be the duty of the Treasurer to handle all finances of the MCSDC and present financial reports to the Executive Board at each meeting.
    4. It shall be the duty of the Secretary to keep the minutes of the MCSDC meetings and to provide a copy on the web site and by E-mail to each member of the Executive Board. The Secretary shall also keep an attendance record to be attached to the minutes and perform any other duties as required by the Executive Board.
    5. It shall be the duty of the Publicity Chair to publicize all MCSDC meetings and sponsored events. Also responsible for providing information about MCSDC to individuals who request information.
    6. It shall be the duty of the Young Dreamers Program Chair to organize and develop the Young Dreamers Program.
    7. It shall be the duty of the Programming Chair to contact speakers for the conference.
    8. It shall be the duty of the Fundraising Chair to coordinate Fundraising activities.
  7. There are four (4) Standing Committees of the MCSDC which consist of one Executive Board member in charge and volunteers from the membership. These committees will meet twice a month, either before or after the MCSDC meetings.
    1. Fundraising Committee - Fundraising Chair
      1. This committee will make suggestions about what fund raising events the MCSDC could hold.
    2. Programming Committee - Programming Chair
      1. This committee will make suggestions about which speakers will be invited to the conference.
    3. Young Dreamers Program Committee - Young Dreamers Program Chair
      1. This committee will make suggestions pertaining to the development and organization of the Young Dreamers Program.
    4. Publicity Committee - Publicity Chair
      1. This committee will assist the Publicity Chair in publicizing (e.g. hang fliers) any MCSDC events.
  8. The Executive Board shall have the following powers:
    1. To initiate all activities of the MCSDC.
    2. To recommend or appoint when time shortage or lack of interest for a particular position necessitates immediate appointment or whenever deemed necessary by the Executive Board.
    3. When filling vacancies, to select slates of qualified candidates for presentation to the membership.
    4. The Executive Board may create subcommittees to assist its officers, and may appoint people to serve on these subcommittees.
    5. All members of the Executive Board shall be voting members of the MCSDC, except for the President (or acting President). The President shall have a vote only in the case of a tie.
  9. The Advisors shall:
    1. Be recommended by the Executive Board.
    2. Have a term beginning Fall Semester.
    3. Be subject to review by the membership.

ARTICLE V

  1. The MCSDC meeting may be guided by Robert's Rules of Order-Revised, except where they are in conflict with this constitution, and except for current motions, not including amendments.
  2. A meeting of the MCSDC shall have at least fifteen (5) current voting members to conduct business. A quorum shall consist of 51% of the current voting membership, and shall be required for authorizing expenditures, elections, and removal of Executive Board members.
  3. The MSCDC shall hold meetings at a time and place to be determined by the Executive Board. The President may also call meetings as deemed necessary.

ARTICLE VI

  1. This constitution may be amended by a three-fourths (3/4) vote of the attending membership, providing that notice was given a meeting prior to the meeting at which the vote is taken.
  2. This constitution shall not be valid until it has been approved:
    1. Be presented to the membership and tabled for at least one meeting.
    2. Passed un-amended by a three-fourths (3/4) vote of the attending members at the meeting.
  3. If ratified, this constitution shall become effective immediately, and all previous constitutions shall become null and void.