CONSTITUTION AND BYLAWS IOWA HIGH SCHOOL ATHLETIC DIRECTORS ASSOCIATION

The seal of the Association shall be the outline of the State of Iowa bearing the initials I.H.S.A.D.A. or words, 'Iowa High School Athletic Directors Association."

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ARTICLE II - Purpose

Section 1

1. To improve athletic understanding and relationship throughout the junior-senior high schools within the State of Iowa.
2. To foster a closer working relationship with the Iowa High School Athletic Association and the Iowa Girls' High School Athletic Union.

3. To foster higher standards of professional proficiency and ethics.

4. To develop greater unity, uniformity, and fellowship among all members.

5. To improve the articulation of interscholastic athletics in the total educational program.

6. To present opportunities for programs on mutual problems and practices.

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ARTICLE III - Membership and Dues

Section 1 - Membership

1. Active membership shall be limited to all Junior High and Senior High School Athletic Directors and/or Athletic Coordinators in the schools for the State of Iowa.
2. Associate membership - former active members who were members of the Iowa High School Athletic Directors Association but are no longer eligible to be an active member may maintain Associate membership at a designated membership fee. The membership fee is to be established by the Executive Committee. A partial registration fee for the State Convention, as determined by the Executive Committee, shall be granted Associate Members.

3. Honorary memberships may be granted by the Executive Committee. There will be no fee nor will there be voting privileges assigned to honorary membership.

Section 2 - Dues

Annual dues shall be set by the Executive Committee each year and are payable at any time during the school year. Members have the option of paying in one payment to join the National Interscholastic Athletic Administrators Association and the Iowa High School Athletic Directors Association, or they may pay each organization separately.

Section 3 - Voting

Only active members will be eligible to cast a vote and hold office.

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ARTICLE IV - Officers and District Directors

Section 1 - Officers

The officers shall be a President, First Vice-President, Second Vice-President, Secretary, Treasurer,
and Historian.

The First Vice-President shall be the President-elect and automatically move into the presidency. The Second Vice-President shall automatically move into the First Vice-President's position.

The membership shall elect the (1) Second Vice-President and (2) Secretary on the odd-numbered years. The membership shall elect the (1) Second Vice-President and (2) Treasurer on the even numbered years. The term of office for the Secretary and Treasurer will be for two years. The office of Historian shall be appointed by the President.

Section 2 - Directors

The District Directors shall consist of two representatives from each of the five Iowa H.S.A.A. districts. A director from each district shall ascend each year at the District Convention and will serve for a period of two years after serving as president of his/her district for that year. He or she will be the junior director (reference Article W, Section 9).
There will be two Junior High Athletic Directors, who serve as a Junior High Athletic Director only, on the Executive Committee. One Junior High Director will be elected each year, by the Junior High Athletic Directors in attendance at the Annual State Convention, to serve a two year term.

Terms of office of all directors shall start and end with the final Board meeting of the school year.

Section 3 - Duties of the President

The President shall preside at all meetings of the association as the Chief Executive Officer. He/she shall have power to appoint special committees.

Section 4 - Duties of the First Vice-President

The First Vice-President shall assume the duties of the President in his/her absence. He/she shall serve as co-chairperson for the State Convention in that year.

Section 5 - Duties of the Second Vice-President

The Second Vice-President shall preside at any meeting of the association in the absence of the President and First Vice-President. He/she shall serve as co-chairperson for the State Convention in that year. It shall be his/her responsibility to maintain an up-to-date copy of the Constitution and Bylaws of the Association.

Section 6 - Duties of the Secretary

The Secretary shall be the chief correspondence officer responsible for all records and proceedings of the association. He/she shall be responsible for notices, publication, reports, and items necessary for proper operation of the association.

Section 7 - Duties of the Treasurer

The Treasurer shall be the chief financial officer responsible for receipt and disbursement of funds as authorized by the Executive Committee. Accurate records are to be kept subject to annual audit by the Auditing Committee. A financial report shall be given as routine order of business at all executive conunittee meetings and the annual state convention.

Section 8 - Duties of the Historian

The Historian shall maintain chronological records, memoirs, biographies, and material of such nature as deemed of historical significance to the association. The Historian shall also serve as the Chairperson of the Awards committee.
He/she shall secure and maintain a file of pictures of all past and present officers, directors, and State A.D. of the Year recipients. In addition, the picture of any other noteworthy individuals that have made unusually significant contributions to our Association and profession shall be filed. It shall also be the duty of the Historian to file an annual summary of Association activities and events in a chronological order of the historical records of the Association. This annual summary is to be subn-dtted to the immediate past president at the first Board meeting of the year.

Section 9 - Duties of the District Directors

The Directors shall serve as the representatives of their respective districts. They shall assist the officers in conducting the business affairs of the association. Jointly, they shall be responsible for arranging the fall district meeting of their respective districts.

1 .District junior Director

a . Responsible for District membership.
b. Assist District President in arranging Fall and Spring Meeting agendas.

c. Representative of District to IHSADA, IHSAA, IGHSAU.

d. Assist District Senior Director.

e. Assumes the office of District Senior Director after IHSADA Spring Meeting.

2. District Senior Director

a . Representative of District to IHSADA, IHSAA, AND IGHSAU.
b. Responsible for District A.D. of the Year Selection Procedure.

c. Makes sure the organization of the district fall meeting takes place.

d. Liaison between IHSADA Executive Board and District.

e. Initiates district calling tree.

f . Will appoint an A.D. to fulfill any vacancy that may occur in the district officers' positions.

The following guidelines will be used to determine the Job Description of the District Officers.

Progression of District Officers

1. The offices of District Secretary, Vice-President shall be elected at the Fall District meetings
and will assume their official duties after the IHSADA State Convention the following spring.

2. The current Vice-President shall assume the District Presidency after the IHSADA State Convention.

Job Description of the District Officers

1. Secretary

a - Keep minutes of Fall and Spring District Meetings.
b. Distributes copies of minutes to District Vice-President, President, Junior Director, Senior Director and IHSADA Newsletter Editor.

c. Make copies available to attendees at the Spring and Fall District Meetings.

d. Assists in planning Fall meeting where called upon.

e. Responsible for setting up registration table at Fall Meeting to include: Name tags, door prize tickets and membership assistance to the junior director.

2. Vice-President

a. Assumes duties of President in case of absence of the President.
b. Chairperson of nominating committee for election of District Officers at Fall Meeting.

c. Responsible for counting ballots at Fall Meeting.

d. Responsible for coordinating door prizes at Fall Meeting.

e. Assumes office of President after Spring Meeting.

3. President

a. Coordinates the activities of the District.
b. Conducts the Fall District Meeting and Spring Caucus at State Convention.

c. Coordinates planning for Fall and Spring District Meetings (sets date, secures site, plans program, secures speakers, secures sponsors, informs membership, etc.)

d. Assumes office of District junior Director after IHSADA State Convention.

4. Junior High Representative

Shall be elected for a term of one year at the District Fall Meeting and will take and leave office on the date of the final State Executive Committee Meeting of the school year. He/she will assist in the planning of, the program as well as assisting in the registration at the Fall District Meeting. Only Athletic Directors with exclusively Junior High responsibilities are eligible for election to this office.

Section 10 - Duties of the Past-President

The Past-President shall serve as the chairperson of the Past-Presidents Council. He/she shall be responsible to secure from the Historian, the summary of association activities and events, and to preserve those summaries as historical records of the association. Each past president shall forward annual summaries of the association activities to succeeding past presidents. After each decade (1990-2000, etc.) an addendum to the History of the Iowa High School Athletic Directors Association shall be printed and circulated to all members.

Section 11 - Past Presidents Council

All past presidents of the association shall be members of the Past Presidents Council. The immediate past president shall serve as the chairperson of this council. The duties of this council shall be to assist the officers and directors of the association in any manner as deemed necessary, and also to serve in an advisory capacity to the president or the chairperson of the Council as needed.

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ARTICLE V - Executive Committee

Section 1 - Membership

The Executive Committee shall be composed of all duly elected and appointed officers, district
directors specified in Article IV, and the immediate past president, each having one vote on all legislative matters.

Section 2 - Legislative Action

The Executive Committee shall act on all matters pertaining to business activities of the organization.

Section 3 - Quorum

A quorum shall consist of two thirds of the membership of the Executive Committee and any action taken shall be based on simple majority vote.

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ARTICLE VI - Meetings

Section I - State Convention

The State Convention date and site shall be set by the Executive Committee.

Section 2 - District Meetings

District meetings shall be held each fall. The elected Directors of each district shall be responsible for planning and administering District meetings.

Section 3 - Executive Committee

The Executive Committee may be called by the President or at the request of two-thirds (2/3) of the members of the Executive Council.

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ARTICLE VII - Committees

Section 1 - Nominating Committee

The Nominating Committee shall be chaired by the First Vice-President. In addition, the
committee shall consist of the President, Secretary, and a Representative of each of the five Districts. The District Representatives shall be appointed by the District Directors.

It shall be the duty of the Nominating Committee to select a slate of candidates and secure the written consent of the nominees who will serve if elected. There shall be at least two nominees for each office in the slate of officers selected by the Nominating Committee.

Section 2 - Auditing Committee

The Auditing Committee will consist of the President, First Vice-President, and Secretary. They shall have completed the annual audit by the first Executive Committee meeting following the State Convention.

Section 3 - Membership Committee

The Membership Committee shall be composed of the Directors of the five (5) districts. The main function of this committee is to recruit membership and contact potential members in their districts. They shall submit a list of members in their districts to the Treasurer of the Association.

Section 4 - Public Relations Committee

The Public Relations Committee shall be responsible for publicity:
a. To carry on public relations of the association utilizing newspapers, radio, magazines, and television coverage.

b. To keep membership and public informed on all important matters.

c. To receive all publicity and information that shall be directed to this committee.

d. To publicize outstanding achievements of the association and its membership.

Section 5 - In-Service Committee

The In-Service Committee shall attempt to serve and fulfill educational advancements of members and:
a. Assist the spring meeting committee in selection and procurement of a sound program.

b. Conduct clinics in areas of need.

c. Keep a record of all open dates of athletic events and supply them to active members.

d. Keep and publish a list of problems in order of importance throughout the state.

Section 6 - Welfare Committee

The Welfare Committee's powers are to be of a professional advisory nature and:
a. Be available to give professional assistance to all members when requested.

b. Publish, revise, and enforce an accepted code of ethics for the membership.

c. Serve as the official grievance committee.

Section 7 - Awards Committee

The Historian shall serve as the chairperson of the awards committee. The District Directors shall appoint one athletic director from their district to serve on this committee. The committee will select recipients on the basis of the guidelines established by the Executive Committee.

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ARTICLE VIII - Elections and Appointments

Section I - Annual Election

The First Vice-President shall conduct the official elections, at which time the membership shall elect the 1) Second Vice-President and 2) Secretary on the odd-numbered years. The membership shall elect the 1) Second Vice-President and 2) Treasurer on even numbered years. The term of office for the Secretary and Treasurer will be two (2) years. Those receiving a plurality vote shall be declared elected. District Directors will assume the position as prescribed by Article IV, Section 9.

Section 2 - Preparation of Ballot

Preparation of the Official Ballot shall be the responsibility of the Nominating Committee.

Section 3 - Nominations from the Floor

Nominations from the floor will be accepted for any office open for election. Before placing a person in non-dnation, the proposer must first secure the permission and consent of the nominee who will serve if elected.

Section 4 - Issuing of Ballot

The balloting shall be done at the state convention business meeting.

Section 5 - Transfer of Offices

Transfer of offices should be made as orderly as possible. Incoming officers should be advised of the current business of that office in writing, submitted with all records during the first Executive Committee meeting following the State Convention.

Section 6 - Junior High Director

A Junior High Director shall be elected annually at the Junior High Caucus and serve a two-year term.

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ARTICLE IX - Constitutional Review

Section I - Constitutional Purpose

The Constitution of the Iowa High School Athletic Directors Association has been developed to best serve the purposes of this organization as outlined in Article 11.

Section 2 - Amendments

Amendments to the Constitution shall be by referendum vote of the members.

Section 3 - Adoption

Adoption of amendments shall be by simple majority of voting members at any meeting.

Section 4 - Referendum

All amendments may be proposed by the Executive Committee or by petition of fifteen active
members to the Executive Committee at least thirty (30) days prior to any regular meeting.

Section 5 - Emergency

In the event of any emergency, the President may call a special meeting or he/she may poll the membership. The Executive Committee shall have the power to fill vacancies created on the Board or to take any necessary action in the interests of the Association in accordance with the Constitution and Bylaws of the Association.

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ARTICLE X - Requirement of I.R.S.

Section I - Inurement of Income

No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation of services rendered.

Section 2 - Legislative or Political Activities

No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation and the organization shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

Section 3 - Operational Limitations

Notwithstanding any other provisions of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) or (b) by an organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).

Section 4 - Dissolution Clause

Upon the dissolution of the organization, the Board of Trustees shall, after paying or making provisions for the payment of all the liabilities of the organization, dispose of all of the assets of the organization exclusively for the purposes of the organization in such a manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Trustees shall determine. Any of such assets not so disposed of shall be disposed of by the Circuit Court of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations as said court shall determine, which are organized and operated exclusively for such purposes.

Adopted March 28, 1977 (State Convention) Revised July 8, 1984

Amended April 9,1990 (State Convention) Revised March 30,1998

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BYLAWS

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