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INVENTORY CONTROL Gary Russell,
Supervisor (515)294-8634 |
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PURPOSE The Inventory Control office maintains records on capital equipment for the university. This office is responsible for assigning identification numbers to equipment costing over $2,000 and works with departments to be sure the equipment is tagged properly. Effective May 1, 2001, the Inventory Control office will begin mailing ISU inventory numbered tags directly to departments and colleges. Departments and colleges will be responsible for ensuring the assigned inventory number is properly affixed to the equipment item in a location legible for audit purposes. Further information on equipment and procedures can be viewed in the Office Procedure Guide, Chapter 10.3. EXCESS PROPERTY DISPOSAL Inventory Control also works closely with ISU Surplus in the disposal of property. Departments turning in equipment can download the Excess Property Disposal Form below to fill out within the department. |
 Use this form for
disposal of items This file is downloadable in PDF format and requires the Adobe Acrobat Reader plug-in. |
 Use this form for approved items valued at more than $100 where a portion of the proceeds is to be recouped.
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ANNUAL INVENTORY
At fiscal year end, an annual inventory list is generated and distributed to departments for reconciliation. This list is required by state and federal mandates and enables the university to maintain accurate records. The Inventory Control office should be notified by memo or e-mail whenever equipment is transferred to another department or when equipment is moved within a department. To assist in keeping records up to date, on-line access and updating capabilities are now available to departments. This enables departments to make name and location changes at any time. This results in a more accurate and less time-consuming annual inventory listing. For more information or to request on-line updating capabilities, please contact this office at 294-5550.