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Credit Limits
Registration is limited to a maximum of 15 credits per semester. Schedules for graduate assistants on one-half time appointments are limited to a maximum of 12 credits. For full-time staff members, the limit is 6 credits. (Different credit limits apply during the summer session; see the Graduate College Handbook for more details.)
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Interim Registration
Registration for special work between semesters and during certain vacation periods cannot exceed one credit for each week that the student is in residence.
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“In Absentia” Registration
Students completing research or thesis preparation may register in absentia; these credits do not apply toward residence requirements.
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Off-campus Course Registration
Students who take off-campus courses taught by members of the graduate faculty must register for off-campus credit. Instructions for registering for off-campus credits courses are available from the ISU Extended and Continuing Education Office (102 Scheman, 515-294-6222, www.lifelearner.iastate.edu/).
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Continuous Registration
Even when Ph.D. graduate students have completed course work and residence requirements, they are required to register and pay fees whether or not university facilities and equipment are used or staff consulted—either in person or in absentia
After the preliminary oral examination is taken and if university facilities, equipment, and staff time are used, the Ph.D. candidate must register for the appropriate number of credits in the major department or program and pay the appropriate graduate tuition and fees.
After the preliminary oral examination is taken and if university facilities, equipment, and staff time are not used, the Ph.D. candidate may register for Gr St 680 (Continuous Registration) and pay the Continuous Registration fee.
The Ph.D. candidate must be aware that registration for Gr St 680 is allowed only after the
Ph.D. candidate passes the preliminary oral examination, is required only in fall and spring semesters, is not allowed after the completion of the final oral examination, and is not sufficient registration for the terms of the preliminary or final oral examinations.
If students take the final examination during the interim between terms (including the first day of classes), registration can be for the term either before or after the examination is held.
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Auditing
Audit registration means taking courses without receiving formal credit. An agreement to audit a 500 or 600 level course must be negotiated between the student and the course instructor. An audited course counts for only one credit in the graduate student’s allowable course load; however, fees will be assessed for the full number of credits for the course. Audited courses do not appear on the student’s permanent record unless the “Request for Audit(s) to Appear on Transcript” form is completed and signed by the student, course instructor, and major professor. Copies of this form, which are available from the Graduate College or from the Graduate College’s web site at www.grad-college.iastate.edu/forms/ forms.html, must be filed with the Graduate College, 207 Beardshear Hall. After the fifth class day, if a student changes a regular course to an audit, that course will appear on the student’s permanent record as a drop.
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Graduate Courses Taken by Seniors
Certain graduate level courses listed in the ISU General Catalog may be used in the program of study even though they were taken for graduate credit by the student as an undergraduate senior at ISU. The following conditions must be met: the POS committee can request approval from the Dean of the Graduate College that up to nine hours of such credit to be applied toward meeting advanced degree requirements (these courses must be clearly marked on the POS); credits earned in these courses must be in addition to those used to meet requirements for the bachelor’s degree and must have grades of B or better; the student must be classified as an undergraduate senior and not a special student (credits taken as a special student are not allowed); a letter of certification must be obtained from the Graduation Office (10A Alumni Hall) indicating that the courses were not taken as a special student and were not used toward fulfillment of the undergraduate degree program. This letter must be submitted with the POS form.
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Admission of Undergraduates to Concurrent Graduate Degree Programs
Programs in nine departments (Agricultural and Biosystems Engineering, Animal Science, Biochemistry and Biophysics, Civil and Construction Engineering, Electrical and Computer Engineering, Food Science and Human Nutrition, Materials Science and Engineering, Psychology, and Zoology and Genetics) provide opportunities for well qualified ISU juniors and seniors majoring in those curricula to apply for admission to programs leading to both an M.S. and a B.S. awarded at the end of a fifth year of study. Students interested in a research career may apply for graduate research assistantships during their fourth and fifth years of study. Students should contact the above departments about applying to these programs early in their undergraduate careers. Undergraduate students seeking admission to concurrent graduate degree programs in fields other than the nine above must submit a written proposal for an individualized program, co-signed by their advisers, to the Graduate College for review and approval. Official enrollment and fee payment will be as a graduate student. Credits transferred from the graduate permanent record to the undergraduate permanent record are no longer available for use on a graduate program of study.
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Veterinary Medicine Students in Concurrent Graduate Programs
Students may be concurrently enrolled in the professioal curriculum leading to the D.V.M. degree and in a graduate program leading to the M.S. or Ph.D. degree after completion of 128 semester credits. The graduate program may be in the College of Veterinary Medicine or in another college.
Interested students must complete a graduate application, complete a “Concurrent Enrollment Request” form available in the Graduate College office or on the web site at www.grad-college.iastate.edu/forms/forms. html, submit both forms with appropriate transcripts and letters of recommendation to the Office of Admissions (100 Alumni Hall). (Copies of the forms may be obtained from the Office of Admissions.), and state on the application that the application is for a concurrent degree program.
Signed approvals on the Graduate Admissions Evaluation form are required from the graduate program, the Dean of the College of Veterinary Medicine, and the Dean of the Graduate College. On admittance, the student receives an admission notification from the Office of Admissions. For more information see the Graduate College Handbook.
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Graduate Students in Concurrent Undergraduate Programs
Graduate students interested in enrolling in a concurrent undergraduate program should contact the Office of Admissions (100 Alumni Hall) to obtain admission information (even if the student has been previously admitted as an undergraduate). A “Concurrent Enrollment Request” form should be obtained from the Office of Admissions and circulated for the appropriate approvals. The student must be formally admitted both as a graduate student and as an undergraduate student. Official enrollment and fee payment will be as a graduate student. Credits transferred from the graduate permanent record to the undergraduate permanent record are no longer available for use on a graduate program of study.
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Courses Taken as a Special Student
A person classified as a “special student” is considered an undergraduate and may not use courses taken under that status in a graduate degree program. A student who has received the baccalaureate degree must register as a graduate student if he/she is to receive graduate credit for courses.
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