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Students who decide not to attend classes before
the date class work begins must cancel their registration to avoid tuition and fees
assessment. Students who decide not to attend classes beginning the first day of class
must withdraw from the university.
Registration
Cancellation
A cancellation is processed when a student notifies the Office of the Registrar prior to
the day class work begins, of their decision not to attend classes for the current
semester. All courses are removed and no tuition and fees are assessed.
Students may cancel their registration
by contacting the Office of the Registrar at 0460 Bearshear, 515-294-1889.
Students who call should request the name of the person taking the call and make a
record of the name as well as the time and date called. A confirmation letter will be sent
to the student after the cancellation is processed.
Withdrawal
A withdrawal is processed beginning the first day of classes when a student notifies their
academic adviser and College of their decision not to continue attending courses for a
semester. Per the student's request, the "Request for Withdrawal" form is
initiated and submitted by the College to the Office of the Registrar. The student is
withdrawn from all courses based on the withdrawal date on the form, and tuition and fees
are prorated, if appropriate.
Student-Initiated
Withdrawal
Students who find it necessary to leave the university before the end of a term,
should follow the procedures described in this section. Otherwise, students’
records may be adversely affected and reentry or transfer to another institution may be
difficult.
Students who are considering withdrawal from the
university should immediately consult their academic adviser, who may be able to provide
guidance for more advantageous alternatives.
A request for withdrawal during period 3, (i.e.,
after the last day to drop a course without extenuating circumstances) will not be
approved except for circumstances that are beyond the student’s control. The dean of
the student’s college must approve such requests. Students should check with their
college office to find out who is authorized to grant approvals or exceptions on behalf of
the dean.
Students should not expect to withdraw during or
after the final examination week. In a situation beyond a student’s control, when
examinations cannot be completed, arrangements should be made for incompletes rather than
withdrawal during final exam week. Students who are on temporary enrollment and withdraw
during period 3 will not be permitted to enroll the following term, except under
extenuating circumstances.
Procedures
To withdraw from the university, students must do the following:
1. Complete a Request for Withdrawal form, with
adviser’s signature.
2. Request the approval and obtain the signature
of the college in which they are enrolled. (If the request is approved, the withdrawal
form will be forwarded to the Office of the Registrar where it will be recorded; the
information is sent to the appropriate offices.)
The effective date of the withdrawal is the date
on which it is approved by the college dean. Students should check with their college
office to find out who is authorized to grant approvals or exceptions on behalf of the
dean.
If students complete the withdrawal procedure,
the courses they are taking will not be included on their permanent record nor will they
be counted as part of their drop allowance. Half semester courses completed prior to
withdrawal will be included on their permanent record. Incompletes will not be accepted
for withdrawals.
Withdrawal procedures must be followed
otherwise instructors of the courses involved will assign whatever grades or marks they
consider appropriate. Since these grades may be Fs, students are warned that failure to
follow the prescribed withdrawal procedures may adversely affect a later application for
reentry or transfer to another institution.
University-Initiated
Withdrawal
In addition to the above procedures, exceptional circumstances may arise in which the
university may initiate the withdrawal of a student, including the following:
1. Extreme medical situations where the student
is hospitalized and/or otherwise unable to implement the withdrawal process. The academic
adviser or the office of the college dean usually initiates the withdrawal.
2. Behavioral situations where it is determined
that the student should not remain at the university due to behavior that demonstrates
that the student is a clear and present danger to self or others. In these circumstances,
it is the duty of the university to take responsible action for the good of the student
and/or others in the university community.
Justification for university-initiated
withdrawal of a student for behavioral reasons is determined by the dean of students,
director of the Student Counseling Service, the director of the Student Health Center (or
their designated agents) and appropriate academic representative, in consultation with the
student, if possible. These persons may receive and/or solicit information, professional
evaluation, etc., concerning the student’s status. In the event that they concur that
the student should leave the university, the student (and, in appropriate situations, next
of kin) is to be informed in writing of the decision with recommendations concerning
treatment or therapy, and the conditions required for consideration for readmission. This
letter will be sent by the dean of students, who will also coordinate the review by the
same panel.
When the decision has been made to withdraw a
student, the student’s adviser will be notified and requested to process the
withdrawal form. The Dean of Students Office will place a “hold” on the
student’s records to prevent registration until a readmission decision has been
reached by the behavioral review team.
Tuition and
Fees Adjustments for Withdrawals
Tuition and fees adjustments are made for withdrawals according to the following schedule
for full term courses (appropriate adjustments will be made when partial term courses are
involved):
Withdrawal Date Student
Pays
Days 1-8
10%
Days 9-20
50%
Days 21-40 75%
After 40th class day 100%
Current term deadlines
for withdrawal.
Students may appeal a tuition and fees
assessment for withdrawal by obtaining a "Procedures for Appealing Assessed
Tuition" form from the fees section in the Office of the Registrar. The Office of the
Registrar will review appeals for possible tuition and fees adjustment for the semester in
question only after the written appeal and appropriate support documentation are received
from the student. Determinations will be made by the Office of the Registrar based on
extenuating circumstances beyond the control of the student. The results will be sent to
the student in writing.
Students may appeal the decision of the Office
of the Registrar by writing an appeal letter to the Tuition Appeals Review Committee. This
letter should be submitted to the Office of the Registrar within 10 calendar days after
receiving the original decision. A final appeal of the Tuition Appeals Review Committee
decision can be made by submitting a request in writing to the Office of the Provost.
Room and Board Fee
Refund
Refund of the unused portion of the contract is based on the daily rate of the remaining
room and board fee. If fees have been paid, a refund will be authorized. If fees have not
been paid, a charge will be made for the used portion of the contract. A refund is not
authorized for any student leaving the residence halls after December 1 in fall semester
or May 1 in spring semester.
Any student living off campus who has contracted for the meal plan to eat in a residence
hall dining room and later terminates the contract will be refunded as above.
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