INDEX A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Resource Management Model

Identifying Terms Used in the Resource Management Model

This section of the Web site spells out the acronyms and offers definitions to identify terms that are used in the Resource Management Model.

Acronyms

ACF
Advance Commitment Fund
ASC
Administrative Service Centers (formerly Administrative Support Centers)
ASPAC
Administrative Support Programs Advisory Committee
BOR
Board of Regents. State-level decision-maker that must approve budget for Iowa State University and four other Regents institutions.
BMRIC
Budget Model Review and Implementation Committee
BFAC
Budget and Finance Advisory Committee
CDE
Continuing and Distance Education
EPA
Electronic Personnel Action
EVP/P
Executive Vice President/Provost
FOG
Financial Officers Group
FB
Fringe Benefits
FP&M
Facilities, Planning & Management
GPIDEA
Great Plains Interactive Distance Education Alliance
HEPI
Higher Education Price Index
IDC
Indirect Cost is cited in several recommendations: Recommendation #1, Recommendation #33, Recommendation #34, and Recommendation #35.
ITSAC
Information Technology Services Advisory Committee
IEF
Institutional Excellence Fund
IPP
Institutional Planning Parameters
LAC
Library Advisory Committee
OSPB
Office of Strategic Planning and Budgeting
PSEOA
Post-Secondary Education Opportunity Act
PAC
Provost Academic Cabinet
PBC
President's Budget Cabinet
PI
Principal Investigator
R & D
Research and Development
RMF
Resource Management Fund
RMM
Resource Management Model
RMM LTT
Resource Management Model Leadership and Transition Team
RPA
Resource Policies and Allocations Council, Faculty Senate
RRC
Resource Responsibility Centers
SEA
Scholastic Enhancement Award
SAAC
Student Affairs Advisory Committee
SCH
Student Credit Hours are cited in several recommendations:
UBAC
University Budget Advisory Committee
UPB
University Planning & Budget Committee, P&S Council
VBO
Central Virtual Budget Office
VP BF
Vice President, Business & Finance
VPRED
Vice President Research and Economic Development
VP SA
Vice President Student Affairs
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Definitions

Administrative Fee
The Administrative fee is described in Recommendation #32.
Administering Unit
A primary resource unit that is responsible for the administration of a sponsored funding project or grant. This primary resource unit will be distributed a portion of the indirect cost recovery revenue that is received into the university.
Administrative Service Centers
Administrative Service Centers (formerly Administrative Support Centers) are the primary resource units that do not directly generate revenue, but provide services to the Resource Responsibility Centers and to each other. The expenses associated with the Administrative Service Centers are pooled and allocated to the Resource Responsibility Centers. The Administrative Service Centers (ASCs) are also illustrated on the right side of the Resource Management Model flow diagram.
Administrative Support Programs Advisory Committee
The Administrative Support Programs Advisory Committee advises the Provost on the level of funding required to efficiently provide the desired type and quality of service for the following units: Center for Excellence in Learning and Teaching, Honors Program, Women in Science and Engineering, Women's Center, Institutional Research, Graduate College, Office for Sponsored Programs Administration, and Office of Research Compliance and Assurances. A list of members of this committee is available online. See Recommendation #16 for details.
Advance Commitments
Advance Commitments are funds available in one fiscal year for use in the next fiscal year. The Advance Commitments policy is available online, in the policies section of budget development.
Advisory Committees
Groups appointed to advise administrators in the development of budgets for central administrative and support units. These groups are listed and described online.
Allocated Expense
Expenses associated with centrally funded administrative and support units (Administrative Support Centers) that will be pooled into separate expense pools and allocated to the primary resource units (Resource Responsibility Centers) based on various allocation proxy measures.
Bearing Point
Consultant company hired to assist Iowa State University in institutional change. Reports include a stakeholder analysis and a review of institutional planning processes.
Board of Regents
State-level decision-maker. Must approve budgets for the Regents institutions, which includes Iowa State University, the University of Iowa and the University of Northern Iowa.
Budget Development
Budget development process for the next fiscal year begins in August of the current fiscal year through August of the next fiscal year: [FY2011], [ FY2010], [ FY2009]
Budget Development Memos
Official memos regarding the process for budget development using the Resource Management Model: [FY2011 ], [FY2010 ], [FY2009 ]
Budget Development Timeline
Timeline for developing the Institutional Budget: [ FY2011], [ FY2010], [ FY2009]
Budget Model
Model used for distributing resources, both revenues and expenses.
Budget Model Development Committee
President Geoffroy named the Budget Model Development Committee in September 2005 to create and test an alternative budget model for Iowa State University. This committee issued four reports during 2005 and 2006, which are available online.
Budget Model Review and Implementation Committee
BMRIC was created by President Geoffroy to coordinate the university-wide review of a new budget model for Iowa State and to develop plans for implementing the model. BMRIC prepared and distributed three reports on the development of the Resource Management Model. A list of members of this committee is available online.
Budget Model Study Group
President Geoffroy asked this group to study alternative models with the goal of recommending changes to Iowa State University's resource distribution processes.
Business and Finance Advisory Committee
The Business and Finance Advisory Committee advises the Vice President for Business and Finance on the level of funding required to efficiently provide the type and quality of business services desired by the university community. A list of members of this committee is available online.
Business Intelligence Software
Iowa State University selected Cognos 8 Business Intelligence Software following a request for proposals for a Web-based querying, reporting, and presentation tool for campus enterprise data, including the data warehouse.
Business Services Expense Pool
The Business Services Expense Pool is described in Recommendation #17.
Cognos
Iowa State University selected Cognos 8 Business Intelligence Software following a request for proposals for a Web-based querying, reporting and presentation tool for campus enterprise data, including the data warehouse. For more information, click here.
Consultants
From developing a new budget model to implementing the Resource Management Model, Iowa State University has worked with several consultants. These are:
  • Campus Strategies; President Larry Goldstein facilitated the May 2005 symposium.
  • Huron Consulting; Director James Kemp and Managing Director John R. Curry were involved in the reviewing alternative budget models in 2005-06.
  • BearingPoint; David Maddox reviewed the process of implementation of the Resource Management Model in 2006-07. He provided reports, including a stakeholder analysis and a review of institutional planning processes.
Continuing and Distance Education
CDE is part of University Extension.
Data Cubes
A set of data that can be viewed in aggregated or detailed forms. The user can adjust the view to find accurate answers various questions.
Data Warehouse
Centralized repository for historical data that can provide a comprehensive and homogenous view of the organization and be used for decision-making processes across the institution.
Decision Log
The decision log is a spreadsheet filled with more than 150 issues that were identified for implementation of the Resource Management Model. These issues were resolved through 41 recommendations.
Direct Expenses
Expenses that are incurred directly by the resource units. These expenses have traditionally been funded through the distribution of resources using the historical incremental budget model.
Executive Vice President/Provost
The Executive Vice President/Provost is responsible for planning and budgeting at Iowa State University.
Financial Officers Group
The Financial Officers Group is one of the groups that provides input on planning and budgeting to the Executive Vice President and Provost. Click here for additional information.
Fringe Benefits
With the Resource Management Model, the central pool of fringe benefits will be discontinued for fiscal year 2009. See Recommendation #3 for description.
Indirect Cost
Indirect Cost is cited in several recommendations: Recommendation #1, Recommendation #33, Recommendation #34, and Recommendation #35.
Information Technology Services Advisory Committee
The Information Technology Services Advisory Committee advises the Chief Information Officer on the level of funding required to efficiently provide the type and quality of IT services desired by the university community. A list of members of this committee is available online.
Information Technology Services Expense Pool
The Information Technology Services Expense Pool is described in Recommendation #39.
Institutional Excellence Fund
A fund created by university leadership to be used primarily for nonrecurring strategic investments as directed by the President and Executive Vice President.
Institutional Planning Parameters
The institutional preliminary planning parameters for fiscal year 2009 are described in a series of budget memos sent to the ISU Senior Leadership Group.
Library Advisory Committee
The Library Advisory Committee advises the Dean of the Library on the level of funding required to efficiently provide the type and quality of library services desired by the university community. A list of members of this committee is available online.
Library Expense Pool
The Library Expense Pool is described in Recommendation #18.
Memos
Official memos regarding the process for budget development using the Resource Management Model are available online.
Operating Cycle
Operating cycle for the current fiscal year begins in July of the current year through June of the next year: [FY2010], [FY2009]
Operating Cycle Fiscal Issue Memos
Fiscal issue memos are distributed to share information about the operating cycle for the fiscal year: [FY2010], [FY2009]
Operating Cycle Timeline
Schedule for Operating Cycle: [FY2010], [FY2010]
PSEOA
Post-Secondary Education Opportunity Act. See Recommendation #10 for information on RMM and PSEOA.
Primary Resource Units
The primary resource units in the Resource Management Model are Resource Responsibility Centers and Administrative Support Centers.
Recommendations
As issues related to implementing the Resource Management Model were identified, they were added to a spreadsheet. More than 150 issues were identified. The issues were reviewed and recommendations on how to address them were developed. The draft Recommendations were open for public comment for at least two weeks, then the Executive Vice President and Provost reviewed the information and made a final decision on the recommendation. The approved recommendations are available online.
Resource Management Fund
Funds allocated to the Resource Responsibility Centers in addition to revenues directly attributed to the RRCs under the model. See Recommendation #38.
Resource Management Model
The resource distribution model that was developed at Iowa State University through broad-based input. The model is an adaptation of the Responsibility Center Management concept that assigns most revenues to the units responsible for generating the revenue, and more fully distributes costs, including facility and central administrative costs to the revenue-generating units. A flow diagram is available online.
Resource Management Model Leadership and Transition Team
One of two teams that, with broad input from a variety of sources, lead the implementation of the Resource Management Model. The LTT had final responsibility for implementing the Resource Management Model. For more information, click here.
Resource Management Model Operations Team
One of two teams that, with broad input from a variety of sources, lead the implementation of the Resource Management Model. The Operations Team was responsible for ensuring that the changes and enhancement to systems, processes and data were identified and made. For more information, click here.
Resource Responsibility Centers
These are the primary resource units that generate revenue and/or receive funding from outside sources. These are listed online. The RRCs are in the middle of the Resource Management Model flow diagram.
Revenue
External income and funding coming into the university, including tuition, state appropriation, special state and federal appropriations, sponsored funding, indirect cost recovery, revenue from patents and licensees, sales and service revenue, and investment and miscellaneous income.
Salary Policy
The Salary Policy for budget development with the Resource Management Model will be developed late spring 2008. Once available, this will be online as a link in the policies section for budget development with the Resource Management Model.
Senior Leadership Group
The ISU Senior Leadership Group provides input to the Executive Vice President and Provost. For more information, click here.
Strategic Plan
Iowa State University currently is operating under the 2005-2010 strategic plan, which can be seen online.
Student Affairs Advisory Committee
The Student Affairs Advisory Committee advises the Vice President of Student Affairs on the level of funding required to efficiently provide the type and quality of student services desired by the university community. A list of members of this committee is available online.
Student Credit Hours
Several recommendations outline processes related to Student Credit Hours (SCH). These include:
Student Services Expense Pool
The Student Services Expense Pool is described in Recommendation #19.
Summer Bridge Program
The Summer Bridge program is described in Recommendation #41.
University Budget Advisory Committee
Advises the Executive Vice President on a broad range of functions that cross the entire university. Its deliberations are informed by advice from the respective administrative units, with clear accounting for all advisory committee recommendations and commentary. A list of members of this committee is available online.

If you have any questions on the list or know of any terms that should be added to the list, please send an e-mail inquiry to budgetmodel@iastate.edu.

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