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Do's
- Allow only authorized purchasing agents or designated departmental personnel to order, receive and pay for supplies. Refer all calls to that person.
- Use written purchase orders.
- Inform all employees about the University purchasing, receiving and payment policies.
- Put a notice or caution sticker on all copiers.
- Always ask supply representatives for their name, company name and telephone number. If they're vague, hang up!
- Be suspicious of a hard sell, name-dropping, rudeness or other inappropriate behavior.
- Verify the product and price offered before agreeing to anything.
- When in doubt, check with Purchasing.
Don’ts
- Don't buy from new suppliers without first confirming their existence and reliability.
- Don't answer any questions about copiers or fax machines, including inquiries about model or serial numbers.
- Don't accept C.O.D. shipments.
- Don't accept delivery if supplies or invoices are unfamiliar, and don't pay without being sure the order is authorized.
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